# Apparatix Pricing: What It Costs in 2026

URL: https://gabie.ai/learn/apparatix-pricing
Type: Pricing · Published: 2026-10-12 · Updated: 2026-10-16 · By: Gabie Research

Short answer: Apparatix does not post its software prices on its own site. You book a demo and get a quote. It does show two small rates: AI Sales Profiles average $0.70 each, plus a monthly fee per user. A partner page lists $35 to $50 per digital display a month, but it has no date. Ask Apparatix to confirm any number in writing.

Key takeaways:
- Apparatix publishes no price for its core software. Every path on its site leads to a demo request.
- AI Sales Profiles cost a monthly fee per user, plus about $0.70 a profile on average.
- E-sign is priced per document, with no per-user fees and unlimited team members.
- A Vantage LED page lists $35 and $50 per digital display a month. It has no date, so confirm it.
- Ask for a written quote that names every module, add-on and fee.

Apparatix does not post its software prices on its own website. There is no pricing page and no free trial. You start
with a demo, and a quote comes after. This page shows what Apparatix says about cost. It also covers a partner price
list and how to ask for a quote.

> Note: Gabie makes billboard software too, and appears in the table below. We used each vendor's own pages, checked October
12, 2026. Prices can change, so ask each vendor to confirm in writing.

## How does Apparatix price its software?

Apparatix prices its core software on request. Its [homepage](https://www.apparatix.com/) sends every visitor to a demo
form. Its [demo page](https://www.apparatix.com/request-a-demo/) says your starting place is a demo. That demo can be a
focused look at one tool, like the CRM or yield management. Or it can be a tour of the whole system.

The form asks for your name, email, phone number and company. It says nothing about plans or a quote.

Apparatix does post a few add-on fees. Here is what it says.

| Item | How it is priced | Amount (Oct. 12, 2026) |
|---|---|---|
| Core platform | Not published | On request (book a demo) |
| AI Sales Profiles, access | Monthly fee per user | Not published |
| AI Sales Profiles, usage | A fee per profile, set by how complex it is | About $0.70 on average; most under $1 |
| E-signature | Per document, no per-user fees, unlimited team members | Not published |
| Setup, data import, contract length | Not published | Not published |

The profile rates come from the
[AI Sales Profiles page](https://www.apparatix.com/ai-augmented-sales-profiles/). The e-sign terms come from the
[2025 review](https://www.apparatix.com/2025-in-review/), dated December 15, 2025.

## What drives the cost of Apparatix?

Apparatix does not say what sets the price of its core platform. Its pages give three clues about the add-ons.

- **Users.** AI Sales Profiles charge a monthly fee for each user.
- **Usage.** Each profile adds a fee that depends on how complex it is. A re-run adds another fee.
- **Documents.** E-sign is priced per document, not per user.

The 2025 review also says why. Apparatix changed e-sign vendors because rising costs would have raised document fees
by nearly 6 times.

Profile charges are added to your monthly software bill. You can see your usage in the CRM. There is no minimum. For
large volume, you talk to your account rep.

## Is there a public Apparatix price list?

Not from Apparatix. But one partner page lists tiers. [Vantage LED](https://vantageled.com/apparatix/), a display
supplier, calls Apparatix a "Vantage LED Certified solution." Its page lists three tiers.

| Tier (per Vantage LED) | Price | What it adds |
|---|---|---|
| Standalone Digital CMS | $35 per digital display a month | Cloud access, scheduling and reporting, support for Adomni and Blip, a text and live data editor |
| Essentials | $50 per digital display a month, plus an optional $3 per static board a month | Sales, accounting, QuickBooks and other processes, plus static board management |
| Full Suite | Custom | CRM, team management, analytics, customization and integrations |

Read these numbers with care.

- The page has no date. Its footer says 2022.
- It is not Apparatix's own page. Apparatix's site does not show these tiers.
- It lists no minimums, setup fees or contract length.
- We found no second public source for these numbers.

So treat the table as a guide, not a quote. The price rises with each digital display, so count yours before the call.

## What is included in the price?

Apparatix does not say what is in the base price. Its feature pages describe four areas: the CRM, yield management, AI
Sales Profiles, and fulfillment and operations. None of them says if an area is in the base price or costs extra.

A few clues:

- The [CRM page](https://www.apparatix.com/the-crm-built-for-ooh/) says the CRM is for current Apparatix users only.
- The [yield page](https://www.apparatix.com/yield-management-in-ooh/) says Apparatix sets up your pricing rules with
  you before they go live.
- AI Sales Profiles sit inside the CRM for current customers. Their usage fees go on your monthly bill.

We found no public word on setup fees, data loading, training or contract length. Renewal and cancellation terms are
also missing.

## How do billboard software tools price?

Here is how four tools price, using only what each vendor publishes.

| Tool | Pricing model | What it publishes |
|---|---|---|
| Apparatix | On request. Add-ons priced per user, per profile and per document. | AI profiles about $0.70 each. Partner page: $35 or $50 per digital display a month. |
| [BillboardPlanet](https://online.billboardplanet.com/quantum/) | On request. Quantum lists "Three Scalable Options." | No prices. |
| [SignDash](https://signdash.com/tos) | A flat base fee set at signup, then a charge per 100 faces. Unlimited users. | $250 a year for each extra 100 faces. |
| [Gabie](https://gabie.ai/#pricing) | Per face, with no base fee. Not per user. | Free to 100 faces. Then $0.25 a face a month, with everything included. Enterprise is custom. |

BillboardPlanet posts no prices. SignDash posts one rate. Gabie posts all of its plans. See
[SignDash pricing](https://gabie.ai/learn/signdash-pricing) and [BillboardPlanet pricing](https://gabie.ai/learn/billboardplanet-pricing).

## How do you ask Apparatix for a quote?

1. Fill in the demo form.
2. Bring your numbers: static faces, digital faces, users and markets.
3. Ask for a yearly price at those numbers.
4. Ask the questions below.
5. Get the quote in writing.

Ask these questions in the demo.

- Which modules are in the base price? Is the CRM in it? Yield? Real estate? Fulfillment?
- Is the price per user, per face, per display or flat?
- What do AI Sales Profiles and e-sign cost at my volume?
- What are the setup and data import fees? Who loads my faces?
- How long is the contract? What happens at renewal?
- How much can the price rise each year?
- Can I get all my data out if I leave?

## Is Apparatix worth a call?

It is a known name. Apparatix was the most-named tool in
[Billboard Insider's August 2026 reader poll](https://billboardinsider.com/billboard-insider-billboard-software-poll-results/),
at 40%. The poll shows what readers use. It does not show what they pay. So get the quote, then compare it with the
other tools. Our [Apparatix review](https://gabie.ai/learn/apparatix-review) covers what the software does.

> How Gabie handles this: Gabie posts its prices. It is free up to 100 faces, then $0.25 a face a month, with everything included. You pay by
face, not by user, and Scout's sending has no usage fee. Gabie has no billing or e-sign, so some owners keep
Apparatix for those. See [Gabie vs Apparatix](https://gabie.ai/compare/gabie-vs-apparatix).

## Questions people ask
### How much does Apparatix cost?
Apparatix does not publish a price for its core software. Its site asks you to book a demo. It shows only a few add-on rates, like about $0.70 for each AI Sales Profile.

### Does Apparatix have a free trial or a free plan?
Apparatix's site lists neither. Its first step is a demo. A demo can be a focused look at one tool or a tour of the whole system.

### How much do Apparatix AI Sales Profiles cost?
Most profiles cost $0.70 on average, and most are under a dollar. You also pay a monthly fee per user. That fee is not published. Apparatix says there is no minimum.

### Does Apparatix charge per user?
For AI Sales Profiles, yes. There is a monthly fee per user. For e-sign, no. Apparatix says e-sign has no per-user fees. It does not say how the core software is priced.

### Is there a public Apparatix price list?
Only on a partner page. Vantage LED lists three tiers. Standalone Digital CMS is $35 per digital display a month. Essentials is $50, plus an optional $3 per static board. Full Suite is custom. The page has no date.

### How do I get a quote from Apparatix?
Fill in the demo form on its site with your name, email, phone and company. Then ask for a written yearly price at your face count, with every add-on and fee listed.

## Sources
1. Apparatix Media Solutions homepage, Apparatix. https://www.apparatix.com/ (accessed 2026-10-12)
2. Request a Demo, Apparatix. https://www.apparatix.com/request-a-demo/ (accessed 2026-10-12)
3. AI-Augmented Sales Profiles, Apparatix. https://www.apparatix.com/ai-augmented-sales-profiles/ (accessed 2026-10-12)
4. 2025 in Review (Dec. 15, 2025), Apparatix. https://www.apparatix.com/2025-in-review/ (accessed 2026-10-12)
5. The CRM Built for OOH, Apparatix. https://www.apparatix.com/the-crm-built-for-ooh/ (accessed 2026-10-12)
6. Yield Management in OOH, Apparatix. https://www.apparatix.com/yield-management-in-ooh/ (accessed 2026-10-12)
7. Apparatix (a Vantage LED Certified solution; page undated, footer says 2022), Vantage LED. https://vantageled.com/apparatix/ (accessed 2026-10-12)
8. Billboard Insider billboard software poll results (Aug. 11, 2026), Billboard Insider. https://billboardinsider.com/billboard-insider-billboard-software-poll-results/ (accessed 2026-10-12)
9. Quantum for media owners, BillboardPlanet. https://online.billboardplanet.com/quantum/ (accessed 2026-10-12)
10. SignDash: Billboard Sales Software, SignDash. https://signdash.com/ (accessed 2026-10-12)
11. SignDash Terms of Service (last modified 2026-06-18), SignDash. https://signdash.com/tos (accessed 2026-10-12)
12. Gabie pricing, Gabie. https://gabie.ai/#pricing (accessed 2026-10-12)